Oddfellows Playhouse Youth Theater

Title: Arts Administration Intern
Location: Middletown
Dates: 6/15 - 8/21 with some flexibility
Hours: Noon - 6 pm, Monday through Friday with some flexibility

Job Description: 

The Arts Administration Intern will work with the Executive Director and the Program Director to assist in many aspects of the Playhouse’s administration, development, marketing and event management. Oddfellows is a relatively small organization with a small core staff, but ambitious goals and very active programs. The intern will be a key member of the staff during the summer months and will be expected to take on real responsibilities, to be creative, punctual, reliable, and to be able to take initiative as well as follow directions. They will participate in staff meetings, planning, and will be supervised and mentored by both the Program Director and Executive Director.

Specific tasks will be assigned based on the intern’s interests and abilities, as well as the most pressing needs of the organization during the summer months.

Responsibilities will include:

• Marketing and publicity for summer and fall programs and events, including the 38th annual Children’s Circus performance on July 31, August theater camps, as well as Fall programs. This will include working with the Executive Director and Program Director to create and execute a marketing plan for each event and performance, including social media, direct email marketing, press releases and posting on media websites;
• Managing class rosters and program evaluation;
• Providing assistance in grant writing and donor management;
• Basic graphic design, if appropriate, including designing flyers and handouts for distribution to program participants and families;
• Distributing posters and flyers, electronically, through the mail, and through in-person posting on community bulletin boards and kiosks;
• Participating in the coordination, planning and execution of public events;
• Assist with box office management and site preparation for public performances;
• Fielding general phone calls and emails throughout the day;
• Managing and updating our website on a regular basis;
• Communicating with clients through email and social media;
• General administrative support and office tasks as needed;
• Assist with organization of costume and prop collection and other summer theater upkeep tasks;
• Serve as a teaching assistant for the August Theater sessions.

Due to the event-oriented nature of the work, some weeks will require more hours, some weeks will be less demanding. Events outside the basic 12-6 parameters will be communicated in advance.

Career Experience: 

Event management, fundraising, marketing, box office, community engagement, customer service, youth theater & financial management. They will be a productive member of a hard-working team, managing their time so that deadlines are met.

Suggested College Major: 

Theater or any Arts-based major; Arts Administration/Management; Marketing; Community Organizing; Social Work

Applicant Requirements: 

• Passion for arts, youth, social justice.
• Reliability, willingness to adapt to circumstances & go where the need is greatest.
• Good communication skills. Willingness to speak openly & be transparent.
• Take initiative, but also follow instructions.

How to apply: 

All ASF Scholars will recieve an email with the access code and instructions on how to apply through the scholarship portal. If you have any questions about your eligiblity or the application you can contact Heather Hokunson at hhokunson@asfdn.org or by text.