Title: Special Events Coordinator
Location: Rocky Hill
Dates: Early June - August 17, this includes 1 week of unpaid vacation. The intern must be available until the day of the event on August 17th
Hours: Tuesday – Saturday from 9:00 am to 4:30 pm.
The intern will assist park staff and volunteers from the Friends group to put on our largest event of the year – Dinosaur State Park Day. This event is sponsored by the Friends group and is held annually to celebrate the anniversary of the discovery of dinosaur tracks in Rocky Hill in August of 1966. In 2019, the event will take place on August 17th and will celebrate the 53rd anniversary of the discovery.
One of the main objectives of the intern will be to get donations of both money, food and gift cards to be used to provide breakfast and lunch for over 60 volunteers and an additional 20 staff. Gift cards and products will be used as raffle items for the annual volunteer raffle that takes place at the event. Another objective will be to organize the volunteers needed to make this event happen. This involves following up with volunteers from past years and finding new volunteers. The intern will create a database and will be responsible for scheduling volunteers for one of three shifts and also matching volunteers to one of over a dozen different activities that will be available that day. We have volunteers of all ages (high school to seniors) and abilities (experienced to brand new). A final schedule will be created and the intern will serve as the point person the day of the event to make certain that everyone knows where they are going, what they are doing and when they need to be there.
The intern will also be responsible for some follow up including a final report which is a summary of the value of donations and the hours of volunteer time. The intern will send thank yous to all of the local businesses that donated. Additional responsibilities will include doing some PR with local media, libraries and community groups. Finally the intern will add lists of donations, volunteers, etc. from their year to the master notebooks put together by interns over the years.
Most of the interns that we have had never have done any fundraising so this is a new skill for them. Most college students have never had the opportunity to supervise the work of others and organizing the volunteers gives them a chance to do this. It also allows them to develop their organizational skills.
We have had students from many different majors as interns and all have been successful. The skills that they learn are transferable to many different professional settings. It is a fun and rewarding experience to see the event through the planning stages and then watch it unfold that day.