YWCA of New Britain

Title: Accounting & Marketing Intern
Location: New Britain
Dates: 6/30 - 8/29 - schedule is flexible
Hours: 8 AM - 3 PM

Job Description: 

Purpose: The Accounting Assistant is responsible for providing financial and administrative services in order to ensure effective, efficient and accurate financial operations. The Accounting Assistant must comply with established policies and procedures.

Scope: The Accounting Assistant reports to the Accounting/Grant Manager. Responsibilities may include processing and monitoring payments and expenditures, processing all deposits and receivables. Providing these services in an effective and efficient manner will ensure that finances are accurate and up to date and that vendors and suppliers are paid within the established time.

Background of YWCA New Britain: The YWCA of New Britain was established in 1910 to lead the community by helping women empower themselves through education, job training, health programs, and family centered programs. The agency is an affiliate of the YWCA of the USA. Through our current work, advocacy, and partnerships we are committed to eliminating racism, empowering women, and promoting peace, justice, freedom and dignity for all. We are an organization united by a passion for positive social change, racial justice, and economic empowerment. We speak out on behalf of women and girls regarding the issues they face today– racial, ethnic, and gender disparities; domestic violence and sexual assault; lack of after-school and childcare programs; and the urgency for job training in a struggling economy. In carrying out the mission of YWCA, our programs are designed to address the root causes of poverty and address racial and social justice through: financial literacy, after school and youth development, violence prevention, and affordable childcare.

Essential Job Functions include:

• Sort invoices, statements, and other correspondence from vendors
• Route invoices to appropriate managers for payment authorizations
• Review all approved payment authorizations for proper account numbers, proper documentation and authorizing signatures according to the policies and procedures
• Enter invoice data into computer accounting software
• Print open invoice report weekly for Accounting Manager to determine bills required to be paid
• Work with the Accountant and Accounting Manager on weekly basis to determine checks/payment to be processed
• Print checks, obtain authorized signature, mail payments; Ensure that all proper documentation is preserved and filed accurately
• Follow up with payment questions, accounts payable issues, and vendor questions.
• Track W-9 information for all independent contractors ensuring that up-to-date paperwork is on file and payments are properly tracked in accounting software
• Assist with clerical duties in the business office, i.e. photocopying, filing, etc
• Attend staff meetings and other duties as assigned

Career Experience: 

The student will gain valuable accounting and business services experience within a local non-profit. The YWCA CFO, with an extensive career, has deep experience with both private and public sectors, at the YWCA now for over 5 years.

Suggested College Major: 

Does not need to be a business major but must have some interest and/or experience. Can be in related fields - i.e. human services, non-profit management etc. Suggested qualifications include: Pursuing an accounting or finance degree or has comparable work experience; some accounting experience or course work; Knowledge of accounts payable, accounts receivable.

Applicant Requirements: 

• Confidentiality concerning financial and employee files
• Ability to maintain a high level of accuracy in preparing and entering financial information
• Strong ability to work with numbers and on computers.

Physical Demands/Hazards/Travel: Must be able to talk and hear. Specific vision abilities required by the position include close, distance, color and peripheral vision, depth perception, and the ability to adjust focus; must be able to carry 10-20lbs; must be able to adapt to computer systems.

Responsibility and dependability are valued at the YWCA as prerequisites for all interns. We encourage those that are eager to work within the context of community with a proactive spirit to apply.

How to apply: 

All ASF Scholars will recieve an email with the access code and instructions on how to apply through the scholarship portal. If you have any questions about your eligiblity or the application you can contact Heather Hokunson at hhokunson@asfdn.org, 860-612-4291 or by text.